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Office Move To-Do List

12o Days Before Move

  • Submit order with Internet Service Provider (ISP) *90-120 days for installation

  • Evaluate the new office for networking and power capability

  • Locate the server room or select a dedicated space that will house your server

  • Send notice to clients that you are moving to a new location

  • Create announcements on all invoices and notifications

  • Design advertising collateral to announce your new location

  • Assess if any equipment needs to be replaced

90 Days Before Move

  • Contact printer/copier company to schedule equipment move

  • Update your answering services with an announcement about your move

  • Order supplies for the move of desks, files, etc.

60 Days Before Move

  • Notify post office/shipping services of the new address change

  • Update or order revised business cards, stationary, and business forms

  • Create new headers with new address

  • Assign office placement, extensions, and phone numbers to employees

  • Designate a manager to send e-Alerts to employees to keep them informed of the move

30 Days Before Move

  • Install new phone lines and equipment

  • Prepare a final walkthrough of office space for any additional IT or networking needs

  • Obtain parking permits, facility identifications, and any other credentials for employees

  • Create new office extension directory

  • Create office map

  • Create new fax cover sheet

  • Update insurance, general liability, worker's comp and any other onboarding processes

  • Schedule an inspection and receive "Certificate of Occupancy" from the city and other pertinent certifications to be compliant

  • Schedule an open house for your new clients

  • Schedule training for any new IT equipment and hardware and software

  • Submit official change of address notice to all active vendors

  • Begin backup process of offsite copies of all critical data

7 Days Before Move

  • Final change on all advertising collateral of address, website, headers, etc.

  • Collect all old keys/cards and distribute new ones

  • Recycle any networking or computer equipment that is no longer used

  • Affirm that utilities and other services at the old office will be turned off and suspended indefinitely

Post Move

  • Contact Internet and Telephone Service Provider to make sure services to prior location have been terminated

  • Setup and test all computer hardware and software

  • Setup and test all networking equipment

  • Update all service agreements

  • Update equipment leases and licenses

At Dallas Network Services, we work with a large variety of businesses based in Dallas and Fort Worth (DFW) and the surrounding area such as Addison, Plano, Carrollton, Denton, Richardson, Garland and beyond. We also extend our reach outside the area to include all Texas and other states. We provide on premise server support including Microsoft Exchange as well as Cloud computing services and hosted solutions. We specialize project services, network support, desktop support and voice over IP (VoIP) business phones. Our fully managed IT services will improve your business reliability as well as your bottom line. Contact us today at chat or call 214-696-6630. #DNS#dallasnetworkservices#techsupport#hacker#cybersecurity#MSP

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